A good phone system can really streamline a business. Much of our working day is taken up by communicating. Which is good, as communication is how we bond with others, get across our ideas and head-off any problems before they become too large.
Yet walking to another floor of a building, or getting up and walking over to the other side of the office, can take a lot of time out of the day.
How a Quality Phone System can Streamline Your Business (sub header)
There are some important things that have to be said face to face, but most of what we say to our colleagues could be expressed in a 20 second telephone conversation.
A good phone system can not only help your business communicate with its customers and suppliers, but also internally.
Part of the problem with traditional switchboard systems, is that it’s difficult to keep on top of who you are communicating with. It may be so unnecessarily complex that many people give up and choose to use another form of communication. For those who do manage to call the correct number, there’s no guarantee that the person is currently sitting at their desk.
A quality phone system can allow colleagues to communicate with each other over various devices. It can be linked up to a laptop, a mobile phone, an office phone or a home phone. So that you are always guaranteed to be able to contact the person you were trying to reach.
This saves a lot of time. Rather than spending a large portion of the day trying to get short messages between departments and individuals, most of the day can be spent doing what people do best. Doing their job.
If there is a project manager for example; being paid $90,000 per annum, he is much more valuable to the business doing what he does best, than trying to chase-up colleagues to assign them simple tasks.
If he, or the people working on his project are having to spend much of their day wandering between desks to try and get answers to simple queries, they are not effectively employed doing the job they were hired to do. Streamlining with a good high-quality phone system will allow them do concentrate on their work. Where they are far more valuable.
A quality phone system can be set up as an IP server. This can allow individuals to use it over multiple devices no matter where they are in the building, by wireless or broadband connections. This flexibility allows each employee to find the method of communication which most suits them.
Whichever device that they feel most comfortable using, is the one they can use for communication.
This seamless and flexible communication system can also allow them to contact customers and suppliers where ever they are in the building. Whether they are sat at their desk, or carrying out other duties.
So to sum it up. Communication between employees is great, it’s what any good business that appreciates its employees should strive for. So allowing that communication to take place more efficiently can streamline the business a great deal, and let people carry on with their jobs without disruption.